Absence Quota - Creation

Absence Quota – Creation

 

·        SPRO

·        SAP Reference IMG (F5)

·        Time Management

·        Time Data Recording and Administration

·        Absences

·        Absence Catalog

·        Group Personnel Subareas for Attendances and Absences

Personnel area  Pers. Area Text      Pers subarea    Pers. Subareatext   PS grouping

MTJD        MASS TECH JEDDAH    ACDP                  ACCOUNTS DEPT      01

MTJD        MASS TECH JEDDAH    ITDP                                    IT  DEPT       01

MTJD        MASS TECH JEDDAH    PUDP                  PURCHASE DEPT        01

 

 

• Define Absence Type

 

PS grouping = 01                start time = 01.01.1900  Exit= 31.12.9999

A/A type text = 1111    SICK LEAVE RAHIM

First day is day off = W                   Minimum duration = 1

Last day is day off = W                    Maximum duration = 015

Non-working period = W                  Unit = A Attendance and absence days

Second date required = checked

 

• Absence Counting
• Define Counting Classes for the Period Work Schedule

New Entries

 

Grpg     Period WS       Description          start date        End date     Cntg class

  01             PWS1             PWS1                01.01.1990       31.12.9999           1

 

 

·        Managing Time Accounts Using Attendance / Absence Quotas

·        Setting Groupings for Time Quotas

·        Group Employee Subgroups for Time Quotas

·        Country Grouping = 99

 

EE Grp Name of Emp Grp Emp Subgrp Name EE sub Grp ESG Time Quota types

S                 SAUDI                        01              MANAGER                      1

S                 SAUDI                        02              MANAGER                      1

S                 SAUDI                        03              MANAGER                      1

S                 SAUDI                        04              MANAGER                      1

 

·        Group Personnel subareas for Time Quotas

 

Persel area     Persnel Area Text   Personnel subarea pers sub area text  PS grpg tm quota typ

MTJD              MASS TECH JEDDAH    ACDP          ACCOUNTS DEPT                01

MTJD              MASS TECH JEDDAH    ITD  P          IT                   DEPT                01

MTJD              MASS TECH JEDDAH    PUD P          PURCHASE  DEPT                01

 

·        Time Quota Types

·        Define Absence Quota Types

 

New Entries

 

ESG Time quota types    = 1                    start time = 01.01.1900  Exit= 31.12.9999

PS grpg tm quota typ      = 01

Absence quota type        = 22 ABSENCE QUOTA TIME

 

Time/measurement unit = Days                  start time = 00:00

Time constraint class = 01                           End time = 00:00

 

• Quota Deduction Using Attendances/Absences
• Define Deduction Rules for Absence and Attendance Quotas
• Define Deduction Rules for Absence Quotas

 

Esg Time quota types = 1                       start time = 01.01.1900  Exit= 31.12.9999

PS grpg tm quota typ = 01

Deduction rule = 111  QUOTA DED RULE RAHIM

 

Unit of relevant absence quotas types = Days

 

Absence quota type  Quota Text                                  Unit

               22              ABSENCE QUOTA RAHIM         Days

 

• Absences
• Absence Catalog
• Absence Counting
• Assign Counting Rules to Absence Types

 

PS grouping = 01                                 start time = 01.01.1900  Exit= 31.12.9999

A/A type text = 1111 SICK LEAVE RAHIM

Counting/Quota deduction

Counting rule  = 111

Quota deduction = checked

 

• Assign Deduction Rules to Counting Fules

ESG Time quota types = 1

PS grpg tm quota typ = 01

Counting rule = 111 COUNTING RULE RAHIM

Sequential no. = 001

 

Weekday

Monday     Wednesday             Friday                  Sunday

Tuesday      Thursday               Saturday

(check all except Friday)

 

Holiday class                      Day type

Check all                         Work acc. To work schedule (checked)

 

Counting class for period work schedule             Daily work schedule class

Check all                                                                            Check all

 

Planned hours > 0 (checked)

 

Full-day (checked)

 

Counting Hours                                          Counting Days

Quota multiplier = 100,00%                     Quota multiplier = 100,00%                   

 

Absence Quotas

Within entitlement = 111

 

• Absences
• Absence Catalog
• Determine Entry Screens and Time Constraint Classes

 

PS grouping = 01                                             start time = 01.01.1900  Exit= 31.12.9999

A/A type text = 1111 SICK LEAVE RAHIM

 

Att./absence ind. = A                             Screen number = 2001

                                                                   Time cstr. Class = 1

Daily Work Schedules - Creation

Daily Work Schedules - Creation

 

1)      SPRO

2)      SAP Reference IMG (F5)

3)      Time Management

4)      Work Schedules

5)      Personal Sub Area Groupings

a.       Group Personal Subareas for the Work Schedules

b.      Group Personal Subareas for the Daily Work Schedule

• Daily Work Schedules
• Define Break Schedule
• Determine Break Schedule

Grpg    Break   No   Start       End          P          Unpaid Paid

01        LNCH  01      13:00    13:30                        0,30

 

Save it

 

·        Define Daily Work Schedule

 

DWS Grouping = 01

Daily Work Schedule = DWS1    DWS1

 

Start time = 01.01.1900 Exit = 31.12.9999

 

Planned Working Time = 08:00 16:00

 

Work break schedule = LNCH

 

Daily    WS class = 1

 

Planned working hours = 8,00 (will display automatically)

 

·        Period Work Schedules

·        Define Period Work Schedules

 

Grpg   PWS     Period WS text    Wee  01           02        03       04        05        06    07

01        PWS1     PWS1                 001  DWS1 DWS1 DWS1 DWS1 FREI DWS1 DWS1

 

 

 

• Work Schedule Rules and Work Schedule
• Define Employee Subgroup Groupings
• Group Employee Subgroups for Work Schedules
• Select country grouping = 99
• ES grouping = 2

 

• Define groupings for public holiday calendar

 

 

            Assign Personal Subarea to Public holiday calendar

             Here CI(Calendar ID) is assigned to  psa 9001,9002,9003

 

• Set work schedule Rules and Work Schedules

 

ES grouping = 2                                Start Time  Exit

Holiday Calendar ID = CI                01.01.1900 31.12.9999

PS grouping = 1

Work Schedule Rule = WSR1  WSR1

 

Daily working hours =   8          Monthly working hrs   =  240

Weekly working hours = 48    Annual working hours  = 2880

Weekly workdays  =   6

 

Period work schedule = PWS1        

Ref. date for pws = 01.01.2007

Start point in PWS = 004

 

MON TUE WED THU FRI SAT SUN

0          1       2        3       4      5       6

 

Rule for Day Types = 01

 

• Generate work schedules manually

Employee subgroup grouping = 2

Holiday calendar = CI

Personel subarea grouping = 01

Work schedule rule = WSR1

 

Calendar month from = 012007

To                                  012007

 

Click create and save

 

TO check go to pa30 and create infotype 007 – planned working time 

Check working time is being displayed or not

 

 

 

Hiring Personal Actions - Steps (Extended)

Hiring Personal Action Creation Steps

1) SPRO

2) SAP Reference IMG

3) Personal Management

· Personal Administration

· Customizing Procedures

· Actions

a. Define infogroups

b. User Group Dependency on Menus and Info Groups

c. NEW ENTRIES

Menu Text User-dep. Reaction Ref.

HA HIRING ACTION YES 98

d. Info Group

e. Info Group = HA

f. New Entries

User group Infogrmodi. No Operation Infotype SC Infotype text

98 01 INS 0000

98 02 INS 0001

98 03 INS 0002

98 04 INS 0006

98 05 INS 0009

è Save

• Setup Personal Actions


• Personal Action Types

New Entries

Action Type Name of action type FC Cu-spec Emply Spec.pymt. Check P EG ES

HT Hiring Action Type 1 3 1 Y Y Y

- Rahim

IG PA Date control U0000 U0302 Country reassign

HA Y Y Y

• Create reasons for personnel actions

New entries

Action Name of action type Act. Reason Name of reason for action

HT Hiring Action Type – Rahim

• Change Action Menu


• Action Menu

Menu = 01

New Entries

User group No Action Name of action type

98 01 HT

Incase we need infotypes visible depending upon employee subgroup then modify

User group Infogrmodi. No Operation Infotype SC Infotype text

98 01 INS 0000

98 02 INS 0001

98 03 INS 0002

98 04 INS 0006

98 05 INS 0009

98 MOD 01 INS 0000

98 MOD 02 INS 0001

98 MOD 03 INS 0002

è Save

Then goto

4) SPRO

5) SAP Reference IMG

6) Personal Management

· Personal Administration

· Customizing Procedures

· Actions

a. Define infogroups

i. Infogroup modifier

Activate it and save it.

HOW TO MAKE ACTIVE EMPLOYEE GROUPS

HOW TO MAKE ACTIVE EMPLOYEE GROUPS

 

1)      SPRO

2)      SAP Reference IMG

3)      Personal Management

·        Personal Administration

·        Payroll data

·        Basic Pay

·        Define EE Subgroup Grouping for PCR and Coll.Agrmt.Prov.

Country Grouping = 99

 

EE group Name of Emp Grp Emp Subgrp  Name of EE subgrp  ESG for PCR Esg for CAP

E                Expats                     S1                    MANAGERS                    3                      3

E                Expats                     S2                    ASSOCIATES                  3                      3

S                SAUDI                    S1                    MANAGERS                    3                      3

S                SAUDI                    S2                    ASSOCIATES                  3                      3

S                SAUDI                    S3                    CLERKS                           3                      3

 

NOTES:-------------

CAP: collective agreement provisions.
 
PCR: Personnel Calculation Rule which we used in Schemas

Employee subgroup grouping for personnel calculation rule.
A division of employee subgroups, for which the same personnel calculation rules are defined for payroll accounting and evaluations in payroll.
Use
1 = hourly wage earners
2 = periodic payments (e.g. monthly wage earners)
3 = salaried employees
4 = payments (public service sector Germany)
The meanings of these groupings are fixed and must not be changed.
ES grouping for collective agreement provision.
An employee subgroup grouping for collective agreement provisions combines subgroups which are governed by the same valid collective agreement provisions. A provision is a specific labor law regulation within the collective agreement. Examples 1 = Industrial workers/hourly wages 
2 = Industrial workers/monthly wages 
3 = Salaried employees 
4 = Non pay scale employees 
5 = Public servant 

END OF NOTES------------------

 

 

 

 

 

 

 

 

HOW TO INTEGRATE OM AND PA

HOW TO INTEGRATE OM AND PA

 

1)      SPRO

2)      SAP Reference IMG

3)      Personal Management

a.       Organizational Management

                                                               i.      Integration

1.      Integration with PA

a.       Setup Integration with PA

                                                                                                                                       i.      Basic Settings

 

ORGA = X (X INTEGRATION IS ON)

 

 

How to hide certain screen fields

How to hide certain screen fields

Get Technical information of the field and go to

TCODE SM30

TABLE/VIEW = t588m

Select Screen name and click Details and check mark hide

Hiring Personal Action Creation Steps

Hiring Personal Action Creation Steps

1) SPRO
2) SAP Reference IMG
3) Personal Management
· Personal Administration
· Customizing Procedures
· Actions
a. Define infogroups
b. User Group Dependency on Menus and Info Groups
c. NEW ENTRIES

Menu Text User-dep. Reaction Ref.
HA HIRING ACTION YES 98


d. Info Group
e. Info Group = HA
f. New Entries

User group Infogrmodi. No Operation Infotype SC Infotype text
98 01 INS 0000
98 02 INS 0001
98 03 INS 0002
98 04 INS 0006
98 05 INS 0009

è Save

Setup Personal Actions
Personal Action Types
New Entries

Action Type Name of action type FC Cu-spec Emply Spec.pymt. Check P EG ES
HT Hiring Action Type 1 3 1 Y Y Y
- Rahim

IG PA Date control U0000 U0302 Country reassign
HA Y Y Y

Create reasons for personnel actions
New entries

Action Name of action type Act. Reason Name of reason for action
HT Hiring Action Type – Rahim

Change Action Menu
Action Menu
Menu = 01
New Entries

User group No Action Name of action type
98 01 HT